Constitution, Bye-Laws, Protocols and other policy documents

Our Constitution and Bye-Laws, and our Protocols are here for you to download – and print out if you should so wish to (although we hope you will not wish to use paper copies!)
STRADFAS Constitution
STRADFAS Byelaws Revised January 2023

Minutes of AGM June 2023
Minutes of EGM June 2023

STRADFAS Protocol A1 Health and Safety Rev 2
STRADFAS Protocol B1 Safeguarding Rev 1.1
STRADFAS Protocol C1 Data Protection Rev 3

Below, we have summarised a few of the main issues that members usually wish to know, and that are contained in these documents.


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Personal information

We hold your details:
1. On our membership database (by the Membership Secretary) for administrative purposes, committee members’ use, record keeping, providing information and arranging activities about which we may notify you from time to time (including by email);
2. On The Arts Society central database to enable distribution of The Arts Society magazine;
3. On our own email database, and on the database of our members’ emails held on the ‘Mailchimp’ system.
These details will not be disclosed to persons or organisations outside of the above, other than to The Arts Society, and the local area organisation within The Arts Society. Each of these organisations has an appropriate privacy policy.
In returning your membership form each year you agree to us holding your details as above. See Protocol C for more information.
If you suspect that these privacy policies have been violated, please contact us and we will do what we can to investigate.


Our Lecture and Special Interest Day venues are wheelchair accessible, and there is a hearing loop in these venues.
There are comments on the Day Visits/Extended Tours page regarding members’ disabilities that are applicable to those events.

Visits/Tours Refunds

Members buying a ticket for one of these events should note that deposits are non-refundable, and in the case of cancellation or curtailment for reasons beyond our control, STRADFAS may not be able to make a full or partial refund of the ticket cost.
Travel insurance (including one-day visits) is the responsibility of the individual member – STRADFAS do not provide any cover apart from that outlined below.


STRADFAS is not responsible for any personal accident, or loss, damage or theft of  – members’ personal property whilst engaged in STRADFAS events, nor for any loss of or damage to any items by a member at the location(s) visited.  This is the member’s own responsibility.
STRADFAS is covered by The Arts Society Insurance policy in respect of damage to property and/or injury to members of the public and to Arts Society members and is extended to cover Heritage Volunteers, Church Recorders and Young Arts members, and volunteers, against any proven liability arising from the Third Party Bodily Injury or Property Damage or Accidental Negligence to goods in the Insured Persons’ care and/or control during the course of their activities carried out on behalf of The Arts Society. The insurance also includes member to member liability. Limit of indemnity £5,000,000 any one incident. The limit for cash in transit or at the meeting place is £1,000. Cheques to the value of £5,000 are covered. There is no cover in respect of cash at a Society’s meeting place except during the course of normal activity.


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